-->
- For attachments, Outlook 2011 can use Mac OS X’s Quick Look function to easily preview the attachment contents. While Outlook 2011 does have an updated junk mail filter, it’s still the same.
- According to Microsoft's support site. Outlook stores only the indices in the Database (with a capital “D”) file and stores the data records as a series of files nested within folders.
Original KB number: 2958272
How to Create Archive in Outlook 2016 & 2011 for Mac with Inbuilt Outlook Mac Archive. To Archive Email in Outlook 2016 & 2011 for Mac, the user has to follow the different steps. When the user archive Mac Outlook data then the file created is known as an OLM file.
Symptoms
After you send an email using Microsoft Outlook 2007 or later versions, a copy of the email message is not saved to the Sent Items folder.
Cause
The Save copies of messages in the Sent Items folder option in Outlook is disabled.
Resolution
Enable the Save copies of messages in the Sent Items folder option by following the steps below for your version of Outlook.
In Outlook 2010 or later versions:
- Select File, and then Options.
- In the Outlook Options dialog, select Mail.
- Under the Save messages section, enable the Save copies of messages in the Sent Items folder option.
- Select OK.
In Outlook 2007:
- Select Tools > Options.
- Under the Preferences tab, select E-mail Options...
- Enable the Save copies of messages in Sent Items folder option.
- Select OK.
More information
The Save copies of messages in Sent Items folder option can be controlled using the Outlook Group Policy setting. You can find the policy setting below, depending on your version of Outlook.
- Outlook 2007:Policy Path: User Configuration/Administrative Templates/Classic Administrative Templates (ADM)/Microsoft Office Outlook 2007/Tools | Options.../Preferences/E-mail Options
- Outlook 2010:Policy Path: User Configuration/Administrative Templates/Classic Administrative Templates (ADM)/Microsoft Outlook 2010/Outlook Options/Preferences/E-mail Options
- Outlook 2013:Policy Path: User Configuration/Administrative Templates/Microsoft Outlook 2013/Outlook Options/Preferences/E-mail Options
- Outlook 2016:Policy Path: User Configuration/Administrative Templates/Microsoft Outlook 2016/Outlook Options/Preferences/E-mail OptionsIn the dialog box for the policy setting, select Enabled to enable the policy and select the Save copies of messages in Save Items folder option (The screenshot for this step is listed below).The Registry keys associated with the Save copies of messages in Sent Items folder option are as follows:
HKEY_CURRENT_USERSoftwareMicrosoftOffice<x.0>OutlookPreferences
HKEY_CURRENT_USERSoftwarePoliciesMicrosoftOffice<x.0>OutlookPreferences
Where <x.0> is your version of Outlook:Outlook 2016, Outlook for Office 365 and Outlook 2019 = 16.0
Outlook 2013 = 15.0
Outlook 2010 = 14.0
Outlook 2007 = 12.0DWORD Value Name: SaveSent
Value Data:0 = Disabled; Sent emails will not be saved in the Sent Items folder.
1 = Enabled; Sent emails will be saved in the Sent Items folder.
Original KB number: 2800895
We do not recommend that you change the default location of your Profile folder for Microsoft Outlook 2016 for Mac, or your Identity folder for Microsoft Outlook for Mac 2011 to an external hard disk or to a network. Additionally, using a mail identity or profile that is located on an external hard disk or on a network is not supported in either version of Outlook for Mac.
More information
Where Does Outlook 2011 For Mac Store Emails Today
Outlook 2016 for Mac caches your mail items in a profile in your home folder at the following location:
~/Library/Group Containers/UBF8T346G9.Office/Outlook/Outlook 15 Profiles
Mac New Outlook
Outlook for Mac 2011 caches your mail items in an identity in your home folder at the following location:
~/Documents/Microsoft User Data/Office 2011 Identities
Like Microsoft Entourage for Mac 2008, Outlook 2016 for Mac and Outlook for Mac 2011 are intended to be purely locally cached mail clients. Changing the location or using a mail identity that is located on an external hard disk or a network is not supported.